The ability to quickly access information and communicate seamlessly from anywhere helps teams work faster and smarter. With employees and departments working across different floors and offices (or even across the world), sharing ideas and staying in sync becomes easier with a productivity suite. With hybrid (cloud and on-premises) server systems like Microsoft SharePoint, your organization’s files can be stored and shared securely and at any time. Employees can identify the files they have access to, find relevant connections, then directly share and discuss with their teams on Yammer. When programs seamlessly connect, there’s no extra work or time wasted.
The collaboration tools we purchase are meant to help us, but licensing costs, service fees, IT resources, and employee downtime can add up. You might be trying to save your company time and money by adding more productivity tools without realizing the hidden costs. Instead of pulling from multiple vendors, installing a set of collaboration tools from a single suite can save a staggering amount of money. By using a suite from a single vendor, functionality across tools will feel easier and cost less. Licensing cost and installation time decrease drastically, as noted by Constellation Research. “Platforms offer a single contract instead of having to deal with multiple vendors. This usually results in a much lower overall price than adding together services from multiple best-of-breed solutions. It also removes the administration burden of dealing with multiple renewals.
With the risk of data breaches continually on the rise, your security team is likely apprehensive about your company’s information security posture—and rightly so. Hackers are more prolific than ever, damaging organizations’ financial stability, reputation, and employee relations. Additionally, threats can originate from within, when an employee unknowingly puts an organization a risk by clicking on malicious links or sharing sensitive information externally using an unsecure app.
Implementing a new suite of tools can seem overwhelming. Office 365 lets you move at your own pace and allows your employees to get up and running faster. With a suite of tools available to implement, you decide whether to migrate employees over in groups or by program. The ability to implement a steady rollout allows you to save costs and increases productivity by helping your business adapt to new streamlined solutions over time.
When transitioning to a new system, one question often remains: How can IT manage the transition and the platform’s upkeep with their existing resources? As mentioned in Tip #4, not only will a transition take up valuable end-user time, but it can also be a massive undertaking for your IT team. Automatic updates will save IT some valuable time, and Office 365’s team of experts will help them at each step in the process.